SE17 Conference Funding Request Form | Formulaire de demande de bourse de voyage)
SE17 is committed to supporting our members who do not receive sufficient funding from their home institutions or other sources to cover the costs of attending our annual conference, and who would be unable to attend without additional funding. Funding for these grants comes from member donations and annual dues. They are intended for colleagues whose participation without this support would represent a financial hardship.
Eligibility:
We welcome applications from all members whose financial resources are insufficient to cover the expenses of SE17 conference attendance. Graduate students are especially encouraged to apply, but part-time faculty, full-time faculty, retired faculty and independent scholars may all apply for funding to reimburse a portion of their travel expenses based on demonstrated need. These expenses may include registration fees, transportation and hotel. Neither the annual membership dues nor meals beyond those paid for as part of conference registration will be reimbursed, though all expenses must be listed. The maximum grant amount is $500. While all conference participants are welcome to apply, priority will be given to graduate students and early career scholars, to individuals who present at the conference and who do not receive funding from their home institution or other entities for conference attendance, and to those who did not receive funding from SE17 for the previous year’s conference. Please note that funding is not guaranteed and is contingent on the availability of funds, the number of applications received, and the Executive Committee’s decision.
Process:
Applicants must secure their own travel and hotel arrangements and conference registration.
Applicants must submit the completed Conference Funding Request Form electronically. There are two application deadlines, one for pre-conference funding and one for post-conference funding. Those wishing to receive the grant before the conference must apply by the date of August 1 preceding the conference. Conference participants may also apply for funding following the conference, up until October 31, with the understanding that funding opportunities may be more limited post-conference.
Please note that the Conference Funding Request Form requires the applicant to
upload a brief statement (PDF format) from a department chair or dean, written on letterhead, that indicates the sum of annual institutional funds available to the applicant (a PDF of an email from the administrator, as long as it contains the person’s university email address, is also acceptable). We also require documentation of any other sources of support (research funds, government funding, other professional society grants, foundations, etc.)
If applicants are requesting funding beyond the conference registration fee, they must provide copies of receipts for transportation and hotel expenses in a single PDF which they upload via the Conference Funding Request form. If applicants travel by car, they must indicate the departure city and total mileage to be reimbursed. It is not necessary to submit a receipt for the conference registration fee. All amounts should be listed in US dollars. To convert currency for the date of purchase, please use this currency converter.
The Executive Committee will review all applications shortly after the Aug. 1 (pre-conference) and October 31 (post-conference) deadlines and will notify candidates by e-mail of their decision within 30 days of each deadline, granted that all required documentation has been submitted via the Conference Funding Form.
Successful applicants will receive a PayPal payment in American dollars shortly following notification.
Questions may be addressed to SE17 Treasurer Deborah Steinberger (steind@udel.edu).